![]() ![]() It is recommended that departments create internal policies to clearly outline who is responsible for the cost of replacing lost keys/cards,and any contingent changes to locks and/or any damages or losses to Trent property resulting from the loss of the key/card. Costs associated with the missing key/card are borne by the issuing department who may in turn assess these costs against the individual who lost the key/card. The Designated Authority may consult the Parking & Access Control Supervisor to reach a mutual decision on lock changes based on the risk involved. The Designated Authority will complete a Key Request Form if replacement keys are required and will email initiate lock cylinder changes or other lock-related work as required. ![]() Once Security has been informed, please inform your Designated Authority. To reduce the risk associated with a lost or stolen card or key, please do not label the keys or card as Trent University, nor carry any insignia indicating that the key or card might be from Trent. In order to assist you to efficiently report a lost or stolen key/card you may complete the Report of Lost Key or Access Card (please use Internet Explorer to view this form or save it to your desktop) and submit to security via the online form. Once the report is created then we can assess the situation and re-issue (or re-order) a card or key. Campus Security will deactivate your card and complete an incident report. What do I do if I lost my key/card?Īll lost or stolen building keys/cards must be reported immediately to Campus Security 70. The Designated Authority is responsible to keep a record of all keys issued to faculty, staff, students, contractors and visitors and ensure those keys are returned when the individual is no longer authorized to have access to that space.ĭesignated Authorities must ensure that individuals return their keys/cards when they are no longer affiliated with the department, or when they are no longer authorized to access a particular room or building. The Designated Authorities are responsible to securely store keys/cards in their possession that have not been issued to others. What are my responsibilities as a Designated Authority? All requests for master or sub-master keys must be approved by the appropriate Vice-President and the Director of Risk Management. They may delegate the authority to request and control keys/access cards and/or requisition changes to locks to a staff member using the Access Control Designated Authority Form, which is to be submitted to the Parking & Access Control Supervisor. Unit Heads are the Designated Access Control Authority for the facilities allocated to their unit. The Key Holder Agreement Form must be completed before keys are issued to any individuals who are not Trent University faculty, staff or students. The Designated Authority will secure and sign out the keys to individual recipients, keeping a written record of each key issued and informing the recipient of their responsibilities under this policy. When the locksmith completes an order, the Designated Authority will be contacted to make pick up arrangements. 103 or emailed to When you submit a key request, a financial account number is required. Key request forms can be faxed to 70, or mailed to Security & Access Control Office, Blackburn Hall Rm. ![]() What are my responsibilities as a Designated Authority?Ī Trent University Key Request Form must be completed and signed by the Designated Authority for all key/card requests.View our Designated Authority PowerPoint training presentation Frequently Asked Questions *Please use Google Chrome or Internet Explorer, fillable forms may be incompatible with other web browsers Access Control Designated Authority Form.Key Request Form (save the form and open in Adobe Reader to be a fillable form that can be saved).Requests for after hours access should be sent to Forms* Please note that off campus students will be required to get authorization from their College Principal for after-hours access. These hours may be adjusted as circumstances dictate, going forward. Adherence to the Access Control Policy will assist in making your University a safe and secure space Please familiarize yourself with the policy.īuilding hours effective September 12, 2022, please see the Building Hours spreadsheet for full details. It is the policy of Trent University to safeguard persons and property by controlling access to university buildings to ensure only authorized users of a space have access to that space. The Access Control Supervisor is responsible for authorizing and approving access control systems including keys and key cards/pads. ![]()
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